7 Ways Small Businesses Can Improve Online Security on a Budget

Recent cyberattacks on major UK retailers like Marks & Spencer and Co-op are a sharp reminder that no business is too big - or too small - to be targeted. While large companies may recover quickly, small businesses often lack the resources to bounce back from a serious breach.

Small businesses can make a real impact by concentrating on employee education, strong password practices, regular software updates, and data backups. Here’s a clear breakdown of how to get started without overspending:

1. Employee Education and Awareness

Most security breaches begin with human error. Educating your team is one of the most effective and affordable ways to improve security.

• Free Training

  Use free UK-based resources like Cyber Aware or government-backed webinars. They cover topics like spotting phishing emails, secure internet use, and managing passwords.

• Cybersecurity Handbook

  Create a short internal guide that summarises the key do’s and don’ts of cyber hygiene. This can be emailed to staff or kept somewhere accessible.

• Phishing Simulations

  Learns how to recognise and report real threats.

2. Strong Password Practices

Weak passwords are still one of the easiest ways for cybercriminals to break in.

• Strong Passwords

  Encourage staff to use unique passwords with a mix of letters, numbers, and symbols. Avoid names, birthdays, or common words.

• Multi-Factor Authentication (MFA)

  Enable MFA on all key accounts, especially email, cloud storage, and financial platforms. It’s free on most major services and adds a powerful layer of protection.

3. Software Updates and Patch Management

Many attacks exploit known vulnerabilities in outdated software.

• Regular Updates

  Set up devices and apps to auto-update where possible. Make checking for updates part of your regular IT routine.

• Patch Management

  Assign someone (even if it’s just you) to review software patch notes monthly and act on them promptly.

4. Data Backup and Recovery

Backing up data regularly ensures you can recover quickly if something goes wrong.

• Regular Backups

  Back up your data daily or weekly, depending on how often it changes. Store one copy offline or on an external drive in addition to the cloud.

• Cloud Storage

  Use secure cloud platforms such as Microsoft OneDrive, Google Workspace, or Dropbox for automatic backups. Many offer free tiers with adequate storage for small businesses.

5. Basic Security Tools

Free or low-cost tools are often enough for small business needs.

• Antivirus and Anti-malware

  Use trusted software such as Windows Defender, Avast, or Malwarebytes to protect against viruses and malware.

• Firewall

  Ensure your internet router has a firewall enabled, or use a software firewall to block unwanted traffic to your network.

6. Network Security

Keep your business network safe from unauthorised access.

• Secure Wi-Fi

  Change default router passwords, use strong encryption (WPA3 if possible), and hide your network name if it’s not needed publicly.

• Limit Access (Least Privilege)

  Only give employees access to the data and systems they actually need. Fewer access points mean fewer risks.

7. Incident Response Plan

Having a plan in place can significantly reduce downtime and damage if an incident occurs.

• Develop a Simple Plan

  Outline steps for identifying, reporting, and responding to security incidents. Include contact details for your IT support and guidance for isolating affected systems.

• Test It

  Run a basic simulation annually so everyone knows what to do in the event of a breach.

Cybersecurity: A Smart Business Decision

You don’t need to be a tech expert or spend a fortune to protect your business. With free tools, practical habits, and a bit of forward planning, small businesses can build solid digital defences on a modest budget. The key is consistency - cybersecurity isn’t a one-time fix, but a regular part of running your business safely.

Setting aside a few hours to train your team, review passwords, back up data, and update your software can protect your business from major disruptions and expensive recovery efforts down the line.